Google Apps Benefits
Better Tools, Productivity, Cost Savings.
In these challenging budget times, Google Apps offers a rare win-win that allows companies to lower costs while providing better tools for employees. Google Apps costs less than $5 per employee per month – providing cost savings of as much as 50% annually for many organizations. With modern email and collaboration applications that make your employees more productive, your company can dedicate more time to your critical mission of serving the public.
Stay connected from anywhere
With Google Apps, all your work is automatically saved in the cloud. You’ll have access to your email, calendar, documents, and sites and be able to work securely, no matter where you are in the world and what device you’re on.
For your business, this means every employee and everyone you work with can be productive from anywhere, using any device with an Internet connection.
Free your team from cubicles
Access your work from any device with a web browser – your computer, phone or tablet – and stay productive even when you’re away from the office. Need to attend a meeting from your kid’s soccer game? Edit a spreadsheet while at the airport waiting for a flight? Respond to an email from a hotel business center computer? Google Apps makes it easy to stay connected to projects you’re working on and the people you work with, no matter where you are or what device you’re using.
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on mobile devices. Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
“Mobility is critical in the real estate industry, so it was important for us to find a solution that enabled access from any device… If an agent loses a phone in the morning, data can be wiped remotely and, because contact info and other data are stored in the cloud, be up and running on another phone by noon.”
“As a law firm handling confidential information for our clients, Bradford & Barthel takes security extremely seriously… our best security option is Google Apps. Google has many security features that allow us to feel confident that our and our clients’ data is much safer than if we hosted it on premises.”
Google Apps includes dozens of critical security features specifically designed to keep your data safe, secure and in your control. Your data belongs to you, and Apps tools enable you to control it, including who you share it with and how you share it. Our data center network provides exceptional security and guarantees* reliable access to your data, 24x7x365.25 (that’s right: no rest, even on leap years).
Your work is always backed up
While you work, all your critical data is automatically backed up on Google servers. So when accidents happen – if your computer crashes or gets stolen – you can be up and running again in seconds.
You own and control your data
When you put your data in Google Apps, you still own it, and it says just that in our contracts. Apps’ powerful, easy-to-use tools help administrators manage things like users, documents and services, and keep track of usage and data via dashboards.
Increased security and reliability
Google’s data centers are designed and built for our applications and don’t include unnecessary hardware or software. This reduces the number of potentially exploitable vulnerabilities. Google guarantees 99.9% uptime* and build-in robust disaster recovery, so you don’t even have to worry about natural disasters
Strong encryption and authentication
Google Apps offers an extra layer of security with two factor authentication, which greatly reduces the risk of hackers stealing usernames and passwords. We also automatically encrypt browser sessions with SSL for Apps users without the need for VPNs or other costly, cumbersome infrastructure. This helps protect your data as it travels between your browser and our data centers.
Work better together
Google Apps helps you and your team work faster and smarter by making it easy for everyone – employees, partners, vendors, anyone – to collaborate effortlessly across teams, companies and locations.
Google Apps lets you share and edit many types of files – docs, spreadsheets, presentations and more – in real time. Forget all the time-wasting email back and forth over multiple file versions; storing docs in the cloud means everyone automatically has the latest version of any file. Doesn’t that make sense?
Work together in real time
With Google Docs, just share with a couple of clicks and every member of your team has access to the right version of any document, spreadsheet or presentation. Everyone can jump in and make edits at the same time. No more back-and-forth email attachments and versions that you can’t keep track of.
Work together across distance
Work with your colleagues like you’re in the same room – even if you’re on opposite sides of the world. You can arrange impromptu video chats right from your Gmail inbox or jump into the same document and edit it together as if you’re sitting at the same computer.
Work together across organizations
Google Apps helps you work with your partners, vendors and customers just like you would with your colleagues. Do things like schedule meetings, share docs, hold video chats and create project sites with people outside your company.
“Google Sites has helped us realize our vision of cross-property cooperation. The creation of role-based groups such as front-office managers and housekeeping encourages collaboration among peers to develop best practices. Using Google Docs, we’ve shaved eight weeks off of the end-to-end budgeting process, which translates into a close to 30% time savings.”
“With Google Apps we’ve been able to reduce our total IT costs by over 60%. The ability to share documents and quickly reach out to teammates has boosted our team’s morale and sense of community. Apps has helped us create a more efficient, more excited and more productive workforce…”
Get stuff done faster
Google Apps can help streamline everyday tasks like invoicing, budgeting, scheduling and more. You can create an invoice template in Google Docs, balance your budget by sharing a single spreadsheet or let Google Calendar suggest times for your team to meet. By removing these time-consuming bottlenecks, Apps frees you up to spend more time on the work that really matters.
Familiar tools that millions already use
Apps products like Gmail, Docs, and Calendar are already used by hundreds of millions of businesses, organizations and individuals worldwide. This means you can spend less time training your employees, or learning how to use these tools yourself.
Search and share
Stop wasting time looking for elusive emails, documents, project sites or files. With Google Apps, all your stuff is in one place, can be quickly found with our powerful search (no more sorting and filing), and shared with whomever you wish with just a few clicks.
Less trips to IT
Why waste another minute installing software updates and patches when you can just hit refresh on your browser to be running the most up-to-date version of Google Apps?
Invisible IT that just works
Spend less time managing your IT infrastructure. Your employees always have access to the latest software, including the newest features and security updates. You don’t need to buy or maintain servers and everything can be managed from a single interface.
Google Apps is quick to set up, can grow with your business, and costs just $5 per user per month – only two cups of coffee per month.
Save time and money
Google Apps costs just $5 per user per month. And you don’t need to buy or maintain your own servers or client software, so you’ll save money there, too.
No more patches
Google Apps is updated automatically, so your IT folks can forget about the hassles of downloading and deploying patches or facing the security risks of delayed updates. We make it easy by managing everything, including product updates, via Google servers.
New features, as soon as they’re ready
Forget about waiting years for product upgrades. Apps is updated every time you log in, so you get the newest features as soon as they’re ready. And they’re frequently ready; almost every week we’re making updates that can benefit your business.
No hardware or client software
All you need to use and keep Apps up to date is an internet browser. That means no more specialized hardware or client software to install and maintain, which saves you time spent on trying to get it all to work.
“My IT team is happier, as we previously had 16 full-time people managing our messaging systems, spending about 8,000 hours per year backing up email, fixing file storage problems, or managing server issues. We now need only two folks to look after messaging and the other 14 are now more focused on business-critical projects. They’re so happy they wear Google t-shirts about once a week!”
“Google Apps surpassed our expectations by allowing IT to eliminate 10 servers and its archives from the data center, thereby reducing our carbon footprint by 73 metric tons of carbon dioxide per year.”
Moving to Google Apps helps reduce both your company’s overall expenses and its environmental impact. Apps is powered by Google’s energy-efficient data centers, so it’s less energy and carbon-intensive than on-premise servers.
Reduce your costs, and your environmental footprint
Moving to the cloud means your company can spend less on on electricity and IT infrastructure. Take Gmail: moving your email hosting from on-premise to the cloud could make you up to 80x more energy efficient.
Collaborative tools such as video chat and shared documents help employees feel like they’re in the same room. You’ll reduce extraneous employee travel, office materials, and your overall environmental footprint.
Get sustainable with carbon-neutral IT
Google is a carbon neutral company. We’ve achieved this through a combination of energy-efficient data centers, renewable energy purchases and high quality carbon offsets. This means Google Apps (and all the products you use in our cloud) have a “net zero” impact on the environment.