Google Apps Benefits - Better Tools, Productivity, Cost Savings
In these challenging budget times, Google Apps offers a rare win-win that allows companies to lower costs while providing better tools for employees. Google Apps costs less than $5 per employee per month – providing cost savings of as much as 50% annually for many organizations.
With modern email and collaboration applications that make your employees more productive, your company can dedicate more time to your critical mission of serving the public.
Google Apps costs less than $5 per employee per month. And you don’t need to buy or maintain your own servers or client software, so you’ll save money there, too.
Spend less time and money managing your IT infrastructure. Google Apps is updated automatically so your IT team can forget about the hassles of downloading and deploying patches. You don’t need to buy or maintain servers and everything can be managed from a single interface.
Google Apps helps you and your team work faster and smarter by making it easy for everyone – employees, partners, vendors, anyone – to collaborate effortlessly across teams, locations and agencies.
“The U.S. General Services Administration is the first federal agency to successfully migrate its employees to a cloud-based email service using Google Apps for Government. Our own transition to the cloud will save millions in taxpayer dollars annually. We expect that using a cloud-based system will reduce email operation costs by 50 percent over the next five years and save more than $15.2 million for the agency in that time.”
"Mobility is critical in the real estate industry, so it was important for us to find a solution that enabled access from any device... If an agent loses a phone in the morning, data can be wiped remotely and, because contact info and other data are stored in the cloud, be up and running on another phone by noon."
Stay connected from anywhere
With Google Apps, all your work is automatically saved in the cloud. You’ll have access to your email, calendar, documents, and sites and be able to work securely, no matter where you are in the world and what device you're on.
For your business, this means every employee and everyone you work with can be productive from anywhere, using any device with an Internet connection.
Access your work from any device with a web browser – your computer, phone or tablet – and stay productive even when you’re away from the office. Need to attend a meeting from your kid’s soccer game? Edit a spreadsheet while at the airport waiting for a flight? Respond to an email from a hotel business center computer? Google Apps makes it easy to stay connected to projects you’re working on and the people you work with, no matter where you are or what device you’re using.
Google applications come pre-installed on most Android devices. Just sign in to your Android phone with your Google Apps username and password, and your email, calendar and contacts will automatically be synced on the go, and you can use Google Talk to IM or video chat from your phone.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on the iPhone and iPad.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
Google Apps supports two-way synchronization between Google Apps and the Email, Calendar and Contacts applications on BlackBerry devices by integrating with BlackBerry Enterprise Server.
With Google Apps Connector for BlackBerry Enterprise Server, administrators can choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on Windows Mobile devices.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
Gmail, Google Calendar and Google Docs are available as streamlined mobile web experiences. These web apps were specifically designed to work on devices with smaller screens, like phones and tablets, and to perform well even with slower data connectivity typical of mobile devices. Bookmark google.com/m from your phone's browser and add a shortcut to your homescreen for easy access.
“While the city still retains full ownership of our data, we can count on Google for data safety and security. Our data is more secure with Google than with the previous system.”
Security First
Google Apps includes dozens of critical security features specifically designed to keep your data safe, secure and in your control. Your data belongs to you, and Apps tools enable you to control it, including who you share it with and how you share it. Our data center network provides exceptional security and guarantees* reliable access to your data, 24x7x365.25 (that’s right: no rest, even on leap years).
Google was the first in the industry to complete FISMA certification for a multi-tenant cloud application. Google Apps has received an authority to operate at the FISMA-Moderate level; an independent auditor assessed the level of operational risk as Low. Google's FISMA documentation is available for review by government employees, enabling agencies to compare the security of Google Apps to that of existing systems.
While you work, all your critical data is automatically backed up on Google servers. So when accidents happen – if your computer crashes or gets stolen – you can be up and running again in seconds.
When you put your data in Google Apps, you still own it, and it says just that in our contracts. Apps’ powerful, easy-to-use tools help administrators manage things like users, documents and services, and keep track of usage and data via dashboards.
Our data centers are designed and built for our applications and don’t include unnecessary hardware or software. This reduces the number of potentially exploitable vulnerabilities. We guarantee 99.9% uptime* and build-in robust disaster recovery, so you don’t even have to worry about natural disasters.
Google Apps offers an extra layer of security with two factor authentication, which greatly reduces the risk of hackers stealing usernames and passwords. We also automatically encrypt browser sessions with SSL for Apps users without the need for VPNs or other costly, cumbersome infrastructure. This helps protect your data as it travels between your browser and our data centers.
Work better together
Google Apps helps you and your team work faster and smarter by making it easy for everyone – employees, partners, vendors, anyone – to collaborate effortlessly across teams, companies and locations.
Google Apps lets you share and edit many types of files – docs, spreadsheets, presentations and more – in real time. Forget all the time-wasting email back and forth over multiple file versions; storing docs in the cloud means everyone automatically has the latest version of any file. Doesn’t that make sense?
With Google Docs, just share with a couple of clicks and every member of your team has access to the right version of any document, spreadsheet or presentation. Everyone can jump in and make edits at the same time. No more back-and-forth email attachments and versions that you can’t keep track of.
Work with your colleagues like you’re in the same room – even if you’re on opposite sides of the world. You can arrange impromptu video chats right from your Gmail inbox or jump into the same document and edit it together as if you’re sitting at the same computer.
Google Apps helps you work with your partners, vendors and customers just like you would with your colleagues. Do things like schedule meetings, share docs, hold video chats and create project sites with people outside your company.
“Google Sites has helped us realize our vision of cross-property cooperation. The creation of role-based groups such as front-office managers and housekeeping encourages collaboration among peers to develop best practices. Using Google Docs, we've shaved eight weeks off of the end-to-end budgeting process, which translates into a close to 30% time savings.”
“With Google Apps we’ve been able to reduce our total IT costs by over 60%. The ability to share documents and quickly reach out to teammates has boosted our team’s morale and sense of community. Apps has helped us create a more efficient, more excited and more productive workforce...”
Get stuff done faster
Google Apps can help streamline everyday tasks like invoicing, budgeting, scheduling and more. You can create an invoice template in Google Docs, balance your budget by sharing a single spreadsheet or let Google Calendar suggest times for your team to meet. By removing these time-consuming bottlenecks, Apps frees you up to spend more time on the work that really matters.
Apps products like Gmail, Docs, and Calendar are already used by hundreds of millions of businesses, organizations and individuals worldwide. This means you can spend less time training your employees, or learning how to use these tools yourself.
Stop wasting time looking for elusive emails, documents, project sites or files. With Google Apps, all your stuff is in one place, can be quickly found with our powerful search (no more sorting and filing), and shared with whomever you wish with just a few clicks.
Invisible IT that just works
Equip your employees with familiar, easy-to-use applications for email and collaboration. And turn on a stream of innovation with 100s of new features added each year with no upgrades or patches to install, freeing up your IT team to focus on more mission critical initiatives.
In just three steps your business can be up and running on Apps, with customized email addresses (you@yourbusiness.com). If you don’t have a web address yet we can help you get one. And as your business grows, you can add new users with just a few clicks.
Google Apps costs just $5 per user per month. And you don’t need to buy or maintain your own servers or client software, so you’ll save money there, too.
Google Apps is updated automatically, so your IT folks can forget about the hassles of downloading and deploying patches or facing the security risks of delayed updates. We make it easy by managing everything, including product updates, via Google servers.
Forget about waiting years for product upgrades. Apps is updated every time you log in, so you get the newest features as soon as they’re ready. And they’re frequently ready; almost every week we’re making updates that can benefit your business.
All you need to use and keep Apps up to date is an internet browser. That means no more specialized hardware or client software to install and maintain, which saves you time spent on trying to get it all to work.
“Our move into the cloud has freed IT staff time to focus on projects that provide more value to the city, departments, and the residents. We now have time to invest in new IT initiatives to help us grow our economic base. With Google Apps, we've received a constant stream of innovations that our users love and has allowed us to finally enjoy late nights at home.”
Go Green
Moving to Google Apps helps reduce both your company's overall expenses and its environmental impact. Apps is powered by Google's energy-efficient data centers, so it’s less energy and carbon-intensive than on-premise servers.
Moving to the cloud means your company can spend less on on electricity and IT infrastructure. Take Gmail: moving your email hosting from on-premise to the cloud could make you up to 80x more energy efficient.
Collaborative tools such as video chat and shared documents help employees feel like they’re in the same room. You’ll reduce extraneous employee travel, office materials, and your overall environmental footprint.
Google is a carbon neutral company. We’ve achieved this through a combination of energy-efficient data centers, renewable energy purchases and high quality carbon offsets. This means Google Apps (and all the products you use in our cloud) have a “net zero” impact on the environment.
“Google Apps surpassed our expectations by allowing IT to eliminate 10 servers and its archives from the data center, thereby reducing our carbon footprint by 73 metric tons of carbon dioxide per year.”
Happier employees
Gmail, Calendar, Docs and more. You and your employees will love what Google Apps can do. See why
Give it a try
Nothing like experiencing the real thing and deciding for yourself. Go Google today and see why so many businesses run on Google Apps. Click Here To Get Started!
